It’s less than a week to go before the 3rd Media Legal Defence Conference in Kuala Lumpur. Everything is in place for a fantastic and fruitful gathering and we are looking forward to finally meeting all of you.
Please take note of the following housekeeping matters, arrangements and contingencies leading up to your arrival in Kuala Lumpur on Monday 25 July 2011 and Tuesday 26 July 2011. We trust you have booked your return economy class airfare ticket (save for those booked by the organizers) but if you have not, please do so immediately.
(1) Arrival at KLIA or KL-LCCT
All of you would arrive at either the Kuala Lumpur International Airport (KLIA) or if you are flying budget airlines, you would arrive at the Kuala Lumpur Low Cost Carrier Terminal (KL-LCCT). Both KLIA and KL-LCCT are located next to each other.
(2) The Hotel
You will all be staying at Le Meridien KL Sentral. Each room comes with breakfast. Internet and Wi-Fi is not available in the rooms but can be purchased at a special rate of USD8 per day. However, free WiFi is available at the common areas and lobby of the hotel.
The hotel is just minutes away from the famed sites of the Kuala Lumpur – including the MidValley Megamall + The Gardens Shopping Center, Suria KLCC at the Petronas Twin Towers, Central Market.
The KL Monorail links you to bustling Bukit Bintang where Starhill, Lot 10, Pavilion Kuala Lumpur, Berjaya Times Square and KL Plaza which recently opened as Farenheit 88, reside.
The lush greenery of the Kuala Lumpur Lake Gardens and the winding pathways of the Kuala Lumpur Bird Park are just minutes away.
For further details please visit: http://www.lemeridienkualalumpur.com/
(3) Arrival at airport:
(i) If you are travelling in a group:
We will arrange a pick-up van to transport you from the airport to Le Meridien, KL Sentral.
Important: Kindly let us have your flight details and the airport that you are arriving
(ii) If you are travelling individually:
We recommend that you take an airport taxi from the airport from either KLIA to KL-LCCT. The approximate taxi fare is between USD25-USD30. Kindly keep your receipt and we will reimburse you for the taxi fare incurred. Journey time by taxi is approximately 70 minutes.
Alternatively, you can choose to take the Express Rail Link (ERL) to KL Sentral. It’s a 28 minute journey and you can walk to the hotel from KL Sentral. A one way ticket costs approximately USD12. However, do take note that the (ERL) is only applicable if you arrive at KLIA. If you arrive at KL-LCCT, we recommend that you take a taxi.
(4) Upon arrival at Le Meridien, KL Sentral
We will arrange for our staff to meet you at the hotel. Please look out for the sign that reads ”3rd Media Legal Defence Conference 2011” . The hotel staff and the organizing committee will assist you in checking in and provide you with conference information that you have.
(5) Money Changer/Exchange
Money exchange will be available at the airport upon arrival. As there will be NO FORMAL PROGRAM OTHER THAN REGISTRATION ON July 26, it is recommended you exchange approximately Malaysian Ringgit 50-75 (USD20-25) to cover your own lunch/dinner/incidental expenses on the first night. The program starts on the morning of July 27th and the formal welcome dinner will be on the evening of this same day.)
Lunch and tea breaks will also be provided.There are no official dinners on the 28th and 29th. However, the Organizers will provide you with a stipend to cover the costs of your dinners for the 28th and 29th.
(6) Receipts and Reimbursement of Air Fare/Taxifare etc
Please also bring copies (preferably originals) of all travel receipts you have so far supplied us over fax/email, in case they are further needed for reimbursement.
We urge you to provide a copy of your airfare to us in advance so as to facilitate the reimbursements as quickly as possible. Kindly email copies of your Air Fare to us as follows to Usha Devi (firstname.lastname@example.org) or fax to us at (+603 2095 6505). You will be reimbursed in cash and in USD.
The registration for the Conference will be from (1200-2000) on July 26th at Le Meridien KL Sentral. Otherwise, registration will also take place between 0800-0900 at University Malaya. You will be provided information about Kuala Lumpur, a map and your resource materials you will need for the Conference.
(8) Laptops and Wi-fi
Feel free to bring your laptops to the Conference as there is WI-FI internet access at University Malaya.
(9) The Conference Program and Transport to University Malaya
Please see the attached PDF document for the latest version of the conference program. We have also arranged for buses to transport all of you to University Malaya and the other venues.
(10) Emergency contacts in Kuala Lumpur
Should you have any problems, kindly contact the following people
|H R Dipendra||+6013 366 1222+603 2095 6505 (office)||email@example.com|
|Usha Devi||+6012 firstname.lastname@example.org|
|Noor Arianti||+6019 2289 email@example.com|
Once again, thank you for accepting our invitation. We look forward to finally meeting you all in Kuala Lumpur!
Mobile: +6013 366 1222